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Theatre Adding Services to Surgery
Theatre Services are the fixed-rate charges added to a surgery bill — OT room charges, surgical instrument fees, consumable charges, and investigations ordered during the surgical episode. These are charged per item, not by duration. This page guides billing staff through the process of adding services and investigations to an existing surgery.
- Charging OT room fees after a surgical procedure
- Adding investigation orders (lab tests, imaging) linked to a surgery
- Recording surgical consumable charges that are not issued via pharmacy
- Correcting or adding services before the patient is discharged
TheatreBilling
From the Surgery Workbench:
- Open the Surgery Workbench for the patient
- Click Add Services & Investigations
- The page opens with the surgery pre-selected
From the Theatre menu:
- Click Theatre → Service → Add Service
- Search for and select the patient/surgery in the autocomplete field
If accessing from the menu, type the patient's name or BHT in the search field and select the surgery from the autocomplete results.
- Click in the Service / Investigation search field
- Type part of the service name — results filter as you type
- Select the service from the autocomplete list
- If the service requires a Quantity, enter the number of units
- Optionally enter a Description (free text)
- Click Add — the item appears in the bill items table below
Repeat for each additional service.
The bill items table shows all services added in the current session. You can review:
| Column | Description |
|---|---|
| Service Name | Name of the service added |
| Quantity | Number of units |
| Rate | Unit rate (if privilege allows viewing fees) |
| Total | Line total |
| Remove | Button to remove an item before settling |
The Bill Total panel updates automatically as items are added.
- Review all items for accuracy
- Click Settle (green button) to finalise and save the service bill
- A print preview of the bill appears — you can print or save as PDF
Important: Once settled, the service bill is linked to the surgery and the charges are included in the patient's running inpatient total. To reverse charges, the bill must be cancelled (contact a supervisor).
If you need to add more services after settling an initial bill:
- Click New Bill to start a fresh service bill for the same surgery
- Multiple service bills can exist under one surgery
After settling, a print preview is shown automatically. From the preview you can:
- Print the bill
- Save as PDF
- Navigate back to the Surgery Workbench or Inpatient Dashboard
- The bill settles and a print preview appears
- "Please select a surgery" — A surgery must be loaded before adding services
- "Please add at least one item" — At least one service must be in the table before settling
- "Admission has been finalised" — No new service bills can be added once the admission is closed
To review or reprint previously settled service bills:
- Click Theatre → Service → Search Bills
- Enter search criteria (date range, patient, bill number)
- Select the bill to view or reprint
- Add all services for a procedure in one session if possible to minimise the number of service bills
- Verify the services selected are theatre-specific items — general inpatient services should be billed through the inpatient billing screens
- If a service is added in error, remove it from the table before settling — removing is not possible after the bill is settled without cancellation
- Surgery Workbench
- Pharmacy Issues for Theatre — For medicines and consumables dispensed via pharmacy
- Timed Services in Theatre — For duration-based charges
- Admin — Theatre Services Configuration — Setting up the services available for billing
- Theatre Management Module Overview