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Admin Theatre Departments
Theatre Departments represent the physical operating theatres in your facility — for example, "OT 1", "Minor OT", "Cath Lab". Each theatre is set up as a department with type Theatre and is used throughout the system for reporting, stock management, and OT room-wise surgery tracking.
- Setting up a new operating theatre room before it goes live
- Renaming or deactivating an existing theatre
- Ensuring OT rooms appear in theatre reports and room-wise surgery counts
InwardAdministration (or a role with system administration access)
- Click Administration in the main menu
- Click Manage Inpatient Services
- Look for the Theatre or Departments section and select Theatre Departments
Note: Theatre departments may also be managed under the general Departments administration area. The department type is set to Theatre automatically when created from this section.
- Click Add New (or the + button) to open the theatre entry form
- Fill in the required fields:
| Field | Description |
|---|---|
| Name | The display name for this theatre, e.g., "OT 1", "Minor Theatre", "Cath Lab" |
| Code | A short code for the theatre (optional but recommended for reports) |
| Description | Additional notes about the theatre (optional) |
- Click Save — the theatre is created with department type Theatre automatically
- A success message confirms the record was saved
- Find the theatre in the list
- Click the Edit button (pencil icon) next to it
- Modify the name or other fields as needed
- Click Save to apply changes
To remove a theatre from active use without permanently deleting it:
- Find the theatre in the list
- Click the Delete button next to it
- Confirm the action — the theatre is soft-deleted (marked as retired) and no longer appears in active selections
Important: Deactivating a theatre does not affect historical records — past surgery bills assigned to that theatre remain intact.
Use the search box to filter the list by theatre name. Type part of the name and the list updates automatically.
- Use consistent, clear naming conventions — e.g., "OT 1", "OT 2" — so staff can identify rooms easily in dropdowns and reports
- Create separate entries for the Cath Lab, Minor OT, and major OTs if they have different staffing or billing structures
- Assign the correct department to theatre services so charges are grouped correctly in inpatient bills
- Admin — Theatre Services Configuration — Services linked to specific theatre departments
- Theatre Reports Overview — OT room-wise surgery count and utilisation reports
- Theatre Management Module Overview