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Pharmacy Procurement Supplier Payments
After a GRN is finalized and costed, a Supplier Payment bill can be raised to record the payment made to the supplier against one or more GRNs or direct purchases.
Supplier payments in HMIS are bill-based — each payment generates a payment bill linked to the source GRN(s).
Navigation: Pharmacy → Procurement → Supplier Payment
Steps:
- Select the supplier (Credit Company).
- The system lists all unsettled, finalized GRNs for that supplier.
- Select the GRN(s) to include in this payment.
- Enter the payment amount and payment method (cheque, bank transfer, cash).
- Enter the voucher/cheque number and payment date.
- Click Save to generate the payment bill.
Navigation: Pharmacy → Procurement → Supplier Payment List (or Dealer Payment under Stores)
- Filter by supplier, date range, or payment method.
- Click View to see the payment voucher.
- Click Reprint to regenerate the voucher document.
A supplier payment bill can be cancelled if not yet reconciled with accounts.
Navigation: Pharmacy → Procurement → Cancel Supplier Payment
Warning: Cancelling a payment re-opens the linked GRN(s) as unsettled.
- Issue #18592 — The settled bills list incorrectly includes unsettled GRN/DP payments, causing an error page when viewing the voucher (under investigation).
Suppliers are managed as Credit Companies under the Administration module.
Navigation: Administration → Credit Companies → Manage Credit Companies
Each supplier record includes:
- Name and institution code
- Contact information
- Credit terms
For more details, see Stores — Supplier Management.