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Stores Supplier Management
Suppliers (also called dealers in the Stores module) are the companies from which the hospital procures store items. In HMIS, suppliers are managed as Credit Companies — a type of institution record.
The same Credit Company records are shared between the Pharmacy and Stores modules, so a supplier registered for pharmacy procurement is also available for store procurement.
Navigation: Administration → Manage Credit Companies → Add New
Or via the Stores-specific shortcut:
Navigation: Stores → Manage Store → Manage Dealers
Required fields:
- Institution name
- Institution code (can be auto-generated — see note below)
- Contact person and phone number
- Address
Known Issue #6592 — The Institution code should be auto-generated when adding a Store Dealer (enhancement pending).
Known Issue #6593 — Adding a store dealer should be accessible from within the Manage Store module (pending).
Navigation: Stores → Manage Store → Manage Dealers → (select dealer) → Edit
Update contact details, address, or credit terms as needed.
Items in the store can be linked to preferred suppliers for procurement purposes.
Navigation: Stores → Manage Store → Item Distributors
This stores the supplier-item relationship for use during PO creation.
Payments made to suppliers for store purchases are recorded as Dealer Payments.
Navigation: Stores → Transactions → Dealer Payment
Steps:
- Select the dealer (supplier).
- The system lists unpaid GRNs and direct purchases.
- Select the transactions being paid.
- Enter payment details (amount, cheque/bank reference, date).
- Save.
Navigation: Stores → Search → Search Dealer Payments
Filter by supplier, date range, or payment reference.