Theatre Management Module Overview

Theatre Management Module — Overview

Overview

The Theatre Management Module in HMIS handles the complete lifecycle of surgical cases for admitted inpatients — from recording a procedure on a patient's Bed Head Ticket (BHT) through to billing, professional fee settlement, pharmacy issues, and management reporting. All theatre activities are linked to an existing inpatient admission.

Who Uses This Module

Role	Activities
Theatre Billing Staff	Add surgeries, record services, issue medicines, add timed services
Surgeons / Doctors	Record clinical details, operative notes, surgical team
Pharmacy Staff	Issue medicines and consumables to theatre cases
Finance / Billing	Process professional fee payments, search and reprint bills
Hospital Management	View surgery reports, cost analysis, OT utilisation
System Administrator	Configure theatre departments, surgery types, services, privileges

Accessing the Theatre Module

1. Log in with an account that has the Theatre privilege
2. Click Theatre in the main navigation menu (scissors icon)
3. The Theatre menu expands to show all available options

Theatre Menu Structure

Menu Item	Sub-items	Purpose
Add Surgeries	—	Add a surgical procedure to an admitted patient
Service	Add Service, Search Bills	Charge theatre services and investigations
Add Timed Services	—	Record time-based OT charges
Professional	Add Professional Fee, Professional Fee List	Manage surgeon and anaesthetist fees
Transfer	Request, Direct Issue, Receive, Reports	Pharmacy stock transfers to theatre
Pharmacy & Stores	Direct Issue	Issue medicines directly to a surgery case
BHT Issue	Direct Issue, Returns, Search	Issue items to patients via BHT
Search	—	Search surgery bills
Theatre Analytics	—	Surgery count and cost reports

Key Concepts

Surgery Bill

Each surgery recorded on a BHT generates a Surgery Bill — the master bill that links all theatre charges for that procedure. Child bills (services, pharmacy, timed services, professional fees) are linked back to this master surgery bill.

Surgery Workbench

The Surgery Workbench is the central hub for managing an individual surgery. From one screen you can see the patient's surgery, add all charge types, view running totals, and navigate to clinical details.

Charge Types Within a Surgery

A single surgery can accumulate charges from four sources:

1. Theatre Services — OT room charges, consumables, investigation charges
2. Timed Services — Charges billed by duration (OT time, ventilator time, ICU hours)
3. Pharmacy Issues — Medicines and surgical supplies dispensed for the case
4. Professional Fees — Surgeon, assistant surgeon, and anaesthetist fees

BHT (Bed Head Ticket)

The unique admission number for each inpatient. All theatre activity is recorded against a specific BHT.

Typical Workflow

Patient Admitted (BHT created)
       ↓
Add Surgery to BHT (Surgery Workbench opens)
       ↓
Record Clinical Details (surgical team, operative notes, timing)
       ↓
Add Theatre Services (OT charges, consumables)
       ↓
Add Timed Services (OT time, ventilator hours)
       ↓
Issue Pharmacy Items (medicines, surgical supplies)
       ↓
Add Professional Fees (surgeon, assistant, anaesthetist)
       ↓
Professional Fees Settled (payment vouchers generated)
       ↓
Surgery charges included in Final Inpatient Bill

Related Articles

Administration (Setup)

• Admin — Theatre Departments — Create and manage physical OT rooms/departments
• Admin — Surgery Types — Define the surgery procedure catalogue
• Admin — Theatre Services Configuration — Configure billable theatre services
• Admin — Theatre Timed Services — Set up duration-based OT charges
• Admin — Theatre Privileges and Access — User access control for theatre

Daily Operations (User)

• Adding a Surgery to an Inpatient — Record a procedure on a BHT
• Surgery Workbench — Central hub for all surgery activity
• Recording Clinical Details — Operative notes and surgical team
• Adding Theatre Services to a Surgery — OT charges and investigations
• Timed Services in Theatre — Duration-based billing
• Pharmacy Issues for Theatre — Medicines and consumables
• Theatre Stock Transfers — Pharmacy to theatre transfers
• Managing Professional Fees — Surgeon and anaesthetist fees
• Processing Professional Fee Payments — Settling fee vouchers
• Cancelling Professional Fees — Cancel a fee bill
• Surgery Bill Search — Find and review surgery bills

Reports

• Theatre Reports Overview — All surgery and OT analytics reports

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See also: Inpatient Module Overview | Finance — Inpatient Billing Overview