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Stores Module Overview
The Stores module in HMIS manages the procurement, storage, issuance, and tracking of non-pharmaceutical hospital supplies. This includes general consumables, medical supplies, stationery, housekeeping items, and any goods managed through store departments.
Note: Many hospitals use the Pharmacy module for all stock management — including consumables — because it offers a more complete feature set. The Stores module is most commonly used where a dedicated non-pharmacy store department exists (e.g., central stores, engineering stores, housekeeping).
| Area | Description |
|---|---|
| Purchase Orders | Create and manage POs for store items |
| GRN | Receive goods against POs |
| Direct Purchase | Receive goods without a PO |
| Stock Issuance | Issue items to departments (Unit Issue, BHT Issue) |
| Stock Transfers | Transfer stock between store departments |
| Purchase Returns | Return items to suppliers |
| Adjustments | Correct stock quantities and rates |
| Dealer Management | Manage suppliers for the store |
| Reports | Comprehensive stock and transaction reports |
A Store in HMIS is a department with a store-type designation. Multiple store departments can be configured (Central Stores, Linen Stores, Engineering Stores, etc.). Each department maintains its own stock ledger.
Main menu path: Stores (or via the main navigation depending on deployment configuration)
Key sub-sections:
- Manage Store — item categories, measurement units, frequency units
- Transactions — GRN, purchase, issue, transfer, adjustment, returns
- Dealers — supplier management
- Reports — stock reports, transaction summaries, analytics
- Search — search bills and transactions
The Stores and Pharmacy modules share the same underlying infrastructure:
- Both use the Bill entity for all transactions
- Both use Institution (Credit Company) for supplier records
- Both use the same Stock and StockHistory entities for inventory
- AssetCategory and ConsumableCategory entities (defined in the pharmacy package) apply across both modules for item classification
Items managed in the stores module are classified using:
- Store Item Category — general category hierarchy
- Consumable Category — for consumable supplies (PPE, stationery, housekeeping)
- Asset Category — for capital goods and equipment (see Asset Management)