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Department Scoped Preferences Administrator Guide
As a department head or administrator, you can customize HMIS features for your department by managing department preferences. This guide walks you through accessing and modifying these settings.
- Your user account must have the Admin privilege
- You must be assigned to a specific department (e.g., Pharmacy, Nursing, Finance)
Log in to HMIS with your department admin credentials.
Menu Path: Administration → Department Preferences
Or go directly to: http://localhost:9090/rh/faces/admin/department_preferences
At the top of the page, you will see:
Department Preferences — [Your Department Name]
This confirms you are managing preferences for your own department only. You cannot modify another department's preferences from this page.
- Locate the preference you want to enable (e.g., "Allow Disposal Issue to Same Department")
- Check the checkbox next to the preference
- Click the Save button
- You will see: "Department preferences saved successfully"
Effect: The preference takes effect immediately. Staff in your department will now see updated behavior.
- Locate the enabled preference
- Uncheck the checkbox
- Click Save
- Confirm the change has taken effect by refreshing pages or re-logging in
- Click the Reset to Defaults button
- Confirm the popup message: "Reset all preferences to system defaults?"
- All preferences return to their default (disabled/false) state
- Click Save to apply
What it does:
- When enabled: Your pharmacy staff can create disposal issue bills within the pharmacy department itself (same source and destination)
- When disabled (default): Your pharmacy staff can only create disposal issues to other departments
Why enable it?
- If your department needs to track internal waste/disposal for auditing
- If you manage multiple sub-sections and want internal transfer tracking
Why keep it disabled?
- Stricter control — all disposals must go to a central waste management department
- Simpler audit trails — all disposal issues show external movement
Impact on Staff:
- If enabled, the error "Cannot Make an Issue to the Same Department" will not appear when selecting their own department
- If disabled, they will see the error and must select a different department
Problem: You see this message when trying to access Department Preferences.
Solution: Your user account must have the Admin privilege. Contact your system administrator to request this privilege.
Problem: I checked a preference and clicked Save, but staff still see the old behavior.
Solution:
- Verify the Save button completed (look for "saved successfully" message)
- Ask staff to log out and log back in to refresh their session
- Clear browser cache and reload the page
- If still not working, contact your system administrator
Problem: The "Department Preferences" menu item doesn't appear.
Solution:
- This page only appears for users with Admin privilege assigned to a specific department
- Check that your account has Admin privilege
- Check that your user account is assigned to a department (not institution-wide)
- Department-Only Management: You can only modify preferences for your own department
- Immediate Effect: Most preferences take effect immediately, though staff may need to refresh their browser
- No System-Wide Changes: Your preferences never affect other departments or the institution as a whole
- Reversible: All settings can be changed or reset to defaults at any time
- Department Preferences Overview
- Pharmacy Disposal Issue — Same Department
- System Administration
- Privileges and Access Control
Questions? Contact your system administrator or refer to the Department Preferences Overview.