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Purchase Order Status Report
Path: Pharmacy > Pharmacy Analytics > Procurement Reports > Purchase Order Status
A read-only list of pharmacy purchase orders, grouped by where they are in the approval process. Use it to see which orders are still waiting for approval without needing the approver privilege. Only the approver uses Pharmacy > Procurement > Purchase Orders Approval; everyone else can follow the queue here.
Choose one in the Report Type drop-down:
| Report Type | Shows | From/To dates filter on |
|---|---|---|
| Waiting for Approval (Finalized, Not Approved), the default | Orders that have been finalized and are waiting for the approver | Finalized date |
| Approved | Orders that have been approved (approval not cancelled) | Approved date |
| Saved, Not Finalized | Orders saved as drafts that have not been finalized yet | Created date |
The date labels change to show which date is being filtered. Cancelled purchase orders are not listed.
- From / To: defaults to the last 30 days
- Institution, Site, Department: the department that raised the order. Leave as All to see every department.
- Supplier: leave blank for all suppliers
Click Process to run the report. Excel downloads the table, and Print prints it.
Waiting for Approval (default): finalized orders that the approver has not approved yet, with who created and finalized each one. Names, order numbers, suppliers and values are blurred in this example.
Approved: three extra columns show the approval number, when it was approved and who approved it.
PO No, Created At, Created By, Finalized At, Finalized By, Approval No / Approved At / Approved By (Approved only), Supplier, Department, and Net Value, with the total at the bottom.
The button needs the Purchase Order Status privilege, found under Pharmacy Analytics > Procurement Reports in the privilege tree. It is shown when the configuration option Pharmacy Analytics - Show Purchase Orders Not Approved is enabled. Click the ⭐ beside the button to add it to your Favorites tab.
- Purchase Orders Approval: approving the orders (approver only)
- Pharmacy Analytics